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How Much Does it Cost to Rent Office Water Cooler/Dispensers?

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Having a water cooler installed is a great way to encourage people to drink more water and provides crisp, clean water for them to do so. It's also one of the easiest, cheapest benefits you can provide employees that offers a much higher return on investment, i.e. employee satisfaction, than is typically found at this price point.

While you can purchase a water cooler outright, they can also be rented, which may just be the perfect solution for your home or business. When you own the cooler, you are responsible for maintenance and upkeep such as changing the filter. When you lease or rent, however, those responsibilities remain with the vendor.

Renting Your Water Cooler

Depending on the situation, renting can be the preferable option compared to permanent purchase. If you are installing multiple water coolers throughout your building or office, then renting might be the better option. The terms for water cooler rental typically include delivery, installation, maintenance, filter replacements, and repairs. Make sure to consider exactly what your needs are and what will fit them best.

Don’t be afraid to ask for different estimates from multiple vendors; the majority of them will offer more than one unit or rental package. There is absolutely no need to settle for a subpar deal. If a service cannot or will not meet your needs, you are sure to find one that will. Renting is a great way to provide water coolers for your home or office and cuts down on maintenance costs that pop up along the way, so make sure you get exactly what works best for you at the best possible price.

Types of Water Coolers and Dispensers

There is more than one type of water cooler. Different models and brands will have varying aesthetics and features. Some water coolers have various temperature options, with models providing cold, hot, and/or room temperature water. And if the appearance of your cooler is a worry, you can always look into renting a ceramic crock with a wooden stand as opposed to the more contemporary models.

Perhaps the most common type of water cooler, the type you are most likely picturing right now, is the top load bottled cooler. Simply change out the bottle on top whenever it runs out and that’s that. But there are also bottleless point-of-use water coolers that tap directly into a water line and use built-in filters to provide pure, refreshing water. These are popular options for those who lack storage space for the bottled water or simply prefer to create less waste with their water service.

If you like the look of a bottleless cooler but prefer the taste of bottled water, then you can always go for a bottom load cooler. In these units, the bottle sits in the lower portion of the cooler, hidden by a cabinet. Finally, there are countertop models that are perfect for organizations with limited space. These often include ice dispensers as well.

How Much Does it Cost to Rent an Office Water Cooler or Dispenser?

When renting a water cooler or coolers, there will be a monthly fee for the service.

  • Bottled water coolers typically rent for between $30 and $50 a month, with an additional $6 to $9 per bottle a month. There may also be delivery fees every time new bottles are dropped off.
  • Bottleless point of use coolers usually charge a rental fee of $35 to $40 a month and can cut back on expenses since there are not bottle fees to pay. If you find yourself using dozens of gallons a water a month, then choosing one of these systems over the more traditional bottled system might be the best solution.

Keep in mind that there may be additional installation or maintenance fees, although most rental packages have provisions that the vendor or manufacturer cover these costs. Also remember that any added accessories or features (cup holders, temperature options, etc.) can increase the overall rental cost.

Many water supply companies offer a wide array of break room items that go above and beyond bottled water. This includes coffee, teas, hot chocolate, snack items, straws, coffee filters, and much more. Typically, you pay a lower price for each service when you choose more than one.

Always do your research and compare different models and companies before making any final decisions.

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