The Ultimate Guide to Business Copier Leasing Rates
Last Updated: January 31, 2023
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Summary: Office Copier Leasing Rates #
A low volume copier will cost around $75 per month while a high end copier can cost as much as $750 per month. If you add supplies to your lease it will cost around 1 penny per black and white copy. Many copier contracts offer a $1 buyout at the end of your lease term.
Are you looking to "future-proof" your technology? Need a copier for a short term business project? Need a new copier but don't want to put down a large amount to purchase a copier outright? Copier leasing might be a great option for your business. 8 out of 10 copiers are put under some kind of financing program, with the majority being a leasing program. Almost all of the major office copier brands offer leasing so this will be an option you should consider when obtaining a photocopier for your business.
Watch: Advantages of Leasing a Copier: The 4 Benefits #
Watch this video to learn about the 4 benefits of leasing a copier.
Review the following before making the decision to buy or lease a copier:
Copier Leasing Pros: #
- Keeps cash in your business and improves your cash flow.
- Your equipment will stay up-to-date. With a lease your company can exchange old equipment with new technology with no out of pocket expenses. Technology moves fast! One minute you're on the cutting edge. Two years down the road you're lagging behind. Leasing is a good remedy for the "Upgradeitis" blues.
- Leasing offers flexibility. After the end of your lease many companies give you the option of purchasing your copier at fair market value.
Copier Leasing Cons: #
- Your cost of ownership will be higher in the long run. Your payments will end up costing you more than it would have to buy the copier outright.
- You are locked in. In most cases companies require a minimum lease period which can be as long as 3 years. Even if you do not need the equipment anymore you may be forced to make the payments.
*The terms of your copier leasing agreement can be negotiated so these leasing disadvantages could be eliminated.
Sample Office Copier Leasing Prices #
To get an accurate idea of how much it will cost to lease an office copier, fill out our request for leasing rate form. We have provided estimated copier leasing rates below.
- A Sharp MX-M450N with 45 cpm, 2,500 paper capacity, network printing and a 40 GB HD leases for $208 per month for 39 months.
- A new Ricoh Aficio3035 Copier with fax, 35 ppm and document feeder for $224 per month.
- Sharp AR-M277 lease for $177/month. Includes maintenance, toner, and repairs.
- Sharp MX-3501N color copier for $309 per month for 60 month's minimum. Plus $1 cent B&W and $6 cent color cost per copy. This includes parts, labor and maintenance as well as delivery and installation.
- A low volume copier with 20 – 30 ppm can typically lease for a minimum of $75 per month.
Average Cost to Lease a Copier #
Pricing depends on the type of copier and vendor. Additional factors include covered services such as repairs, maintenance, and upgrades. Accurate lease estimates are impossible without knowing your specific needs, but we offer sample pricing below.
- A high-volume copier leases for between $200 and $400 per month.
- The starting price for a multifunction copier is around $75 to $100 per month.
- High-end multifunction copiers cost between $800 and $1,000 per month.
- Printing cost per page for an inkjet copier is about $0.20 to $0.40 per color page and $0.08 to $0.16 cents per black and white page.
- Printing cost per page of a laser copier is about $0.05 to $0.10 per color page and $0.01 to $0.02 per black and white page.
As stated, when first starting, leasing is often the less expensive option, at least right out the gate. Over time, purchasing costs less, assuming you buy one machine and stick with it. If you need to upgrade, though, and buy a second or higher-capacity unit, that cost negates even long-term savings.
Some businesses choose to lease equipment when they first launch, gauging their needs as they grow. Once established, purchasing equipment becomes more viable.
Maintenance and Service Fees #
Fixing copiers can be costly. If you own the copier, you are responsible for all damages, as well as maintenance. Typically, of course, purchasing a new copier includes the option to purchase a service contract at a cost of around 20 percent of the purchase price, usually renewable yearly. Reconditioned or refurbished copiers do not always include a service contract. Talk to your vendor to know for sure, and determine exactly what the service contract includes.
Leasing a copier generally includes service and maintenance as part of the lease agreement. When an issue comes up, simply call the number provided, and schedule a maintenance call. Review leasing contracts carefully for repair and maintenance plan details.
Points to Consider Before Leasing a Copier #
- Return on investment: You want some sort of return for every dollar you spend on your business. Before leasing a copier, consider the ways you expect it to benefit you, such as increased productivity, since it does not add to your assets.
- Availability of upgrades: With the speed of technology, copiers depreciate quickly. Choose a lease that includes upgrades within the lease period.
- Leasing terms: It is important to understand the lease terms to avoid future complications. Some leases include a time window in which you may update the copier, such as 6 months or 3 years, without incurring extra cost.
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