How Much Does a Color Copier Cost?
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The Cost of Color Copiers: A Breakdown of Prices and Features

Last Updated: January 31, 2023 note: Need an office color copier at an affordable price? Fill out the 30 second questionnaire below and our office copier partners will send you free price quotes.

Summary: Color Copier/Printer Prices #

A small business color copier starts at around $3,500 and can go as high as $17,000 or more.

Many business owners still believe that it is too expensive to buy a large, color copier and most make do with a black and white copier. Instead of buying, a fulfillment center (FedEx Kinkos) or a small desktop color copier is used for color copying. With changing technology color copiers have become less expensive. In some cases, they can be the same price as a black and white copier! While the ink and toner may be more expensive, with the proper settings, you can get your color copying price down to $.06 per page. You'll pay as much as $.90 per copy at your local copy service store. Even your small desktop color copier will cost you up to $.75 per copy. If your business needs consistent color copies then purchasing an office color copier will save money in the long run.

Tips for Buying a Color Copier #

  • Decide if you need a color-only or a hybrid copier. If you need very precise color and do a lot of color copying then color-only might be for you. If you only make color copies once in a while then choose a hybrid machine. This allows you to set black and white as default setting and print color only when needed.
  • Consider leasing. Leasing can save money for a business and works well if your business does not have the extra funds to put down on this large purchase. Read our article on copier leasing prices.
  • Know your copy volume. This will be one of the more important factors to consider when choosing what color copier to buy. Copier volume is measured in copies per minute (CPM). If your copier isn't fast enough your employees will be standing around waiting. Don't purchase one that is overkill either, as cpm will directly affect the cost of your color copier.

Color Copier Printer Prices

Average Color Copier Prices #

We have provided some estimates for color copier machines below. To get an accurate estimate fill out our fast form below to get connected to copier dealers. They will help you figure out what type of copier will fit your business and give you free price quotes.

  • A New Konica Minolta BizHub C284e Color Laser MFP that prints at 28 ppm BLACK, 28 ppm COLOR costs $3,650.
  • A Used CANON ADVANCE C7580i ImageRUNNER with print speeds of up to 70-ppm in Color and 80-ppm in B&W costs $3,500.
  • A Refurbished Toshiba eStudio 6550C with 75 ppm Print & 77 ppm Scan with 6.5 Seconds Color 5.3/5.3/4.6 Seconds B&W costs $5,000.
  • A New Canon ImageRunner Advance C5540i III Color Copier with a print speed of 40 pages per minute costs $5,400.
  • A New Canon imageRUNNER ADVANCE DX C5850i Color Copier with a print speed of 50 pages per minute costs 9,900.
  • A New Xerox WorkCentre EC7836 Color Laser MFP with a print speed of 35 ppm BLACK, 35 ppm COLOR costs $17,600.
  • The Ricoh Aficio MP C4500 Color Copier is an All-in-one: print, copy, scan and fax. It also has fast speeds of 45 ppm B&W and 40 ppm color. It can be purchased new for around $13,500. It leases for $439/month.
  • Sharp MX-5500N Color Laser Copier is designed for high speed workgroups. It does up to 55 ppm (mono) / up to 41 ppm (color). It can be purchased used for about $6,500.

Consider a Used Color Copier #

Copiers are a major expense for a business. However, they are a necessity. Because of this many businesses consider purchasing a used or refurbished office copier. This can be a great value for businesses since many used copiers come from early copier lease returns, sale demos, or repossessions. Often times these units don't have much prior usage. In most cases you can purchase a used business copier for half the cost of the new version. However, don't let the low price fool you. You still need to do your due diligence to be sure you do not end up paying more for repairs and maintenance by buying a used photocopier.

Used Color Copier Warranties #

Don't buy a used copier without at least a 60 day warranty, preferably a 90 day warranty. Many dealers will try to sell you a used office copier "as is" without a warranty. This poses too much of a risk as even a refurbished copier can cost thousands of dollars. Negotiate with the dealer and don't settle until you've agreed to a warranty deal to protect your investment.

Refurbished Color Copier Maintenance Agreement Costs #

Purchasing the service contract for your used copier is a good idea as used copiers are more likely to have many parts that commonly break or wear out. The cost of service contracts will vary depending on the number of copies your business will need. An example of the cost of a service contract for a used copier is $39/month for 3,000 copies and a per page fee of 1.5 cents.

Sample Used Copier Prices and Savings #

  • The Xerox Workcentre 7346 Multifunction Color Copier delivers up to 45 pages per minute print speed and has one of the fastest first-page out times in the industry. You can buy it used for about $2,500. A new 7345 will cost up to $16,000 for a savings of about $13,500 by buying used.
  • The Sharp MX-4501N Copier takes care of large jobs with features like 45 ppm printing and 150 sheet document feeder. This will replace your current black and white with multifunction and color. This machine will cost more than $10,000 new; however used pricing comes in at $8,000 for a savings of more than $2,000.
  • A brand new Ricoh Aficio MP C4500 Color Copier will cost your business up to $13,000. Buying this copier used will cost less than half at about $3,000 refurbished.
  • The Minolta bizhub 600 Printer, Copier and Scanner prices out at $8,500 new. If you buy a refurbished version it will come in around $2,500 for a savings of $6,000.
  • The Toshiba e-studio 3511 Printer, Copier, Scanner is out of the box network ready for around $8,000 brand new. Buying this machine used will cost only $2,700 for a savings of $5,300.


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