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Your buildings, vehicles, and machines need to be maintained on a regular schedule, but it's not always easy to keep track of what needs to be done and when. That's where computerized maintenance management software (CMMS) comes to the rescue.
CMMS helps your business manage the maintenance of its equipment or facilities. Information about maintenance schedules and operations is stored in a computer database, allowing your team to stay on schedule and perform their jobs efficiently.
CMMS systems are also known as Enterprise Asset Management (EAM) systems or Computerized Maintenance Management Information Systems (CMMIS).
About Computerized Maintenance Management Software
CMMS allows the facilities manager and crew to keep track of which maintenance work has been done and how much each project cost. It serves as a reminder when maintenance work needs to be done, and it can be used to help managers make decisions about whether to repair or replace equipment.
CMMS can also be used to:
- Track the location of equipment and figure out where spare parts are located
- Keep track of day-to-day operations and assign tasks to the maintenance crew
- Control inventory
- Streamline and centralize safety procedures
- Write work orders
- Track labor resources and costs
One of the greatest benefits to a CMMS system is that it lowers a facility's operating costs. It also helps organizations of all sizes properly manage assets and improve the productivity of maintenance staff.
As with most software, you have two options: on-premise software, which is installed on your computers and managed by your in-house IT staff, or web hosted software (also called Software as a Service), which is Internet based and managed by an outsider provider. Larger corporations usually opt for on-premise software, which is more expensive initially but allows for greater in-house control. Smaller companies often opt for the less involved web hosted option.
Computerized Maintenance Management Software Average Costs
CMMS systems vary widely in price. You can buy an off-the-shelf CMMS software package for as little as $750 to $1,000, but it won't be customized to meet the specific needs of your business. On the other end of the spectrum, custom designed Enterprise Asset Management Systems for large, multi-site corporations can cost tens of thousands of dollars.
Many CMMS providers charge a base fee for the software and then a per-user fee for each employee or license. A small company can purchase a CMMS system for anywhere from $1,500 to $10,000. Mid-range systems run $10,000 to $40,000.
Keep in mind that customer support and software upgrades come with an annual fee - usually around 20 percent of the total purchase price. Some providers include training in the purchase price, while others charge extra.
If you opt for web hosted software, you'll pay a monthly fee based on the number of users. A small business with fewer than 10 users might pay $50 to $100 per month, while mid-sized companies will probably pay several hundred.