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Time and Attendance

How Much Does a Hospital Time & Attendance System Cost?

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Managing your hospital's payroll can be complicated. Make it easier by abandoning the old punch clock and automating all of your old payroll practices! Hospital time and attendance systems offer your employees a simple method of clocking in and out. They help ensure staff is paid fairly and consistently. They also help to reduce payroll errors and increase efficiency.

There are cost savings to be had in by using time attendance software. It will save your business money in the long run. You will reduce labor costs, decrease the workload in the payroll department, and free up employees to focus on more important tasks.

About Hospital Time and Attendance Systems

Data can be collected in the following ways:

  • Computer terminals
  • Badge readers
  • Biometric scanners
  • Telephone

After time and attendance software is collected, it is then stored and analyzed so it can be used to automate the payroll process. Aside from reducing payroll errors, implementing a time and attendance system will also allow your hospital managers and administrators to make better staffing decisions based on data collected. They'll be able to reduce overtime costs and avoid labor violations. Time and attendance software also eliminates costly and unethical practices like "buddy punching" and time rounding.

Your employees will appreciate the benefits of a time and attendance system, too. They will have easy access to payroll and timecard information. They can use the system to request time off, keep track of vacation time and monitor the number of hours they're working each week.

Time and attendance software is available as traditional, on-premise software or as a web-hosted product. On-premise software is a good option for large hospitals with a complete IT staff that likes to manage technology in-house. For smaller hospitals with limited IT staff, a web-hosted option is probably preferable.

Hospital Time and Attendance System Prices

The price of a hospital time and attendance system depends on the size of your organization, the type of "clock in" devices you select, how many devices you need, and whether you elect for ongoing customer support.

Generally, time and attendance systems for small hospitals begin at about $2,000 to $4,000. This will purchase a basic system with just a few time clock devices and a software package that will keep track of hours worked.

Larger hospitals with more complex needs can expect to spend anywhere from $10,000 to $100,000 on a time and attendance system. This includes time clocks for multiple entryways and areas, badges or other identification equipment for your entire staff and software that integrates data about employee hours into your payroll system.

If you opt for web hosted software, expect to pay a small fee upfront for implementation and a monthly service fee. Hardware such as biometric time clocks can be purchased for about $500 to $1,000 each or it can be rented for a monthly fee.

It's important to look at the total cost of ownership when purchasing a time and attendance system, not just the upfront expenses. Maintenance fees and tech support alone can add 20% to the annual cost. Find out if there's a charge for periodic software upgrades and training. And be sure to ask for a quote on the full cost of implementation so there are no surprises when the bill arrives.

Another important thing to consider is your return on investment. Ask any software provider you're thinking of using how the time and attendance system will help you save in labor costs in the long run.

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